For Event Planners & Vendors
Coordinate every detail—from vendor proposals to day-of schedules—in one central hub, ensuring every event runs like clockwork.
The Challenge
The friction and manual work holding you back.
Managing bids and contracts from multiple vendors (catering, AV, venue) is a disorganized mess of emails and PDFs.
Key stakeholders and clients have no visibility into planning progress, leading to constant status check-ins.
Day-of coordination is chaotic, with no single source of truth for timelines, contact info, and run-of-show details.
How Warkflow Solves It
A smarter, automated way to get work done.
Vendor Bid Collection
Create a standard form to gather proposals and compare vendors side-by-side.
Master Event Checklist
Use templates to create and assign tasks for every phase: planning, pre-event, day-of, and post-event.
Approval Workflows
Route venue contracts, budget items, and creative designs for client or manager approval.
Centralized Event Dashboard
A single view of all vendor statuses, key deadlines, and the master schedule.
Shared "Run of Show" Portal
Give all vendors and staff access to a live, mobile-friendly timeline for the event day.
Feature Spotlight
The core capabilities that make it all possible.
Task Auto-Assignment
Automatically assign "Send Deposit" task when a vendor is approved.
Stage-Based Workflows
Track vendors from "Proposed" to "Contract Signed" to "Paid."
Shared Client Dashboards
Give clients peace of mind with a transparent view of planning progress.
"We plan 50+ corporate events a year. Warkflow is our command center. On event day, every vendor has the same schedule on their phone. It's a game-changer."
Priya Sharma
Lead Event Producer at Pinnacle Events